Volunteer Screening
For the 2022 playing season, every volunteer and/or paid employee 18 years of age or older working with or for the Seaway Surge Baseball Club must have completed Volunteer Screening in order to be eligible to be insured under the Baseball Ontario liability policy.
Every volunteer will fall into one of three risk groups, as outlined below:
Risk Level 1
Volunteers who are never alone with children or Vulnerable Individuals, and only interact on the field of play in the duty to the game, for example:
- Parents, youth, or volunteers who are helping out on a non-regular or informal basis
- Programs where volunteers are never left unsupervised with Vulnerable Individuals, and activities do not include travel without the VI’s parent/guardian.
- Volunteers and employees involved with Adult Leagues (i.e. Leagues where no participants are under the age of 18)
- Umpires who are never alone with children or Vulnerable Individuals, and only interact on the field of play in the duty to the game
- Tournament personnel who are never alone with children or Vulnerable Individuals and only interact on the field of play in the duty of the tournaments
- Complete a Screening Disclosure Form
- Complete Safe Sport Module through Coaches Association of Canada
Risk Level 2
- Non-coach employees, managers or supervisors
- Directors
- Coaches or support personel of non-travelling teams
- Complete a Screening Disclosure Form
- Complete Safe Sport Module through Coaches Association of Canada
- Complete and provide an Enhanced Police Information Check (EPIC)
Risk Level 3
- Coaches or support personnel (i.e. trainers or first aiders) who travel with athletes (travelling teams)
- Coaches or support personnel who could be alone with athletes
- Chefs de mission accompanying teams to national championships
- Umpire Leaders (Umpire In Chief, Umpire Supervisor) who work with children under the age of 18
- Baseball Ontario Umpire Clinicians
- Complete a Screening Disclosure Form
- Complete Safe Sport Module through Coaches Association of Canada
- Complete and provide a Vulnerable Sector Check (VSC) or Enhanced Police Information Check (EPIC)*
- A VSC only ever needs to be completed once, and thereafter a CPIC or EPIC will be required when the next screening is due in 3 years. Any returning volunteer with a clear VSC in the past is only required to obtain a CPIC or EPIC.
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- Individuals born after February 28, 1986, (presently potential volunteers or employees under 35), do not need to complete a VSC, even if they are working with Vulnerable Individuals. (The date of birth belonging to the youngest person with a pardoned sexual offence is February 28, 1986.) Potential volunteers or employees under 35 still need to obtain an CPIC or EPIC if required.
- Individuals may only obtain a VSC by visiting a police station, submitting two pieces of government-issued identification (one of which must have a photo), and completing any required paperwork (click on the button above and request a covering letter from the Seaway Surge Baseball Club). Fees may also be required. Fingerprinting may be required if there is a positive match with the individual’s gender and birth date.
If you would like to know more about Baseball Ontario's Volunteer Screening Policy, click here.